Privacy Policy

Last Updated: August 2026
Effective Date: August 2026

Welcome to Webspot Learning. We are committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how Webspot Learning collects, uses, stores, shares and protects personal information when you visit or use our website, courses, learning platform and related services.

By accessing or using Webspot Learning, you acknowledge that you have read and understood this Privacy Policy.

1. Who We Are

Webspot Learning is an online learning and digital skills training platform offering courses and training in areas such as:

  • Graphic Design
  • Website Design
  • Digital Marketing
  • Other digital and professional skills

For the purposes of this Privacy Policy, “Webspot Learning,” “we,” “us,” and “our” refer to the operators of the Webspot Learning website and learning platform.

2. Information We Collect

We may collect personal information that you provide directly to us when you use our website or services.

This may include:

Account Information
  • Full name
  • Email address
  • Username
  • Password or account credentials
Contact Information
  • Email address
  • Phone number
  • Other information you provide when contacting us
Course and Learning Information
  • Courses you enrol in
  • Course progress
  • Completed lessons
  • Quiz and assessment results
  • Assignment submissions
  • Certificates or course completion records
Payment Information

Where you purchase a course or other service, we may collect information necessary to process and confirm your payment, such as transaction references or payment confirmation details.

Payment processing may also be handled by third-party payment providers. Webspot Learning does not intend to store sensitive payment information such as full card details unless this is specifically required and securely handled by an authorised payment provider.

Website and Technical Information

When you visit our website, we may automatically collect certain technical information, including:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Pages visited
  • Date and time of visits
  • Website activity and usage information
3. How We Use Your Information

We may use your personal information to:

  • Create and manage your learner account.
  • Provide access to courses and learning materials.
  • Process course enrolments and payments.
  • Track course progress and completion.
  • Administer quizzes, assessments and assignments.
  • Issue certificates where applicable.
  • Respond to enquiries and support requests.
  • Send important information about your account or courses.
  • Improve our courses, website and learning experience.
  • Monitor and protect the security of our website and services.
  • Prevent fraud, misuse or unauthorised access.
  • Meet applicable legal and regulatory obligations.

Personal data should be collected and used only for legitimate and clearly identified purposes, in line with applicable data-protection requirements.

4. Legal Basis for Processing Your Information

Where applicable, we may process your personal information based on:

  • Your consent.
  • The need to provide a course, service or account requested by you.
  • Our legitimate interests in operating, improving and protecting our services.
  • Compliance with legal obligations.

Where processing is based on consent, you may withdraw your consent where applicable. Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.

5. Sharing Your Information

We do not sell your personal information.

We may share information with trusted third parties where necessary to operate our services, including:

  • Website hosting providers.
  • Learning management system providers.
  • Payment service providers.
  • Email and communication service providers.
  • Website analytics and security providers.
  • Professional advisers where legally necessary.

These third parties may only receive information necessary to provide their services or meet legal obligations.

We may also disclose information where required by law, regulation or a valid legal process.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies to improve your browsing and learning experience.

Cookies may help us:

  • Remember your preferences.
  • Keep you logged into your account.
  • Understand how visitors use our website.
  • Improve website performance.
  • Maintain website security.

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect some features or functionality of our website.

7. Course Progress and Learning Data

When you enrol in a course, we may collect and store information relating to your learning activities.

This may include:

  • Lessons completed.
  • Course progress.
  • Quiz attempts and results.
  • Assignment submissions.
  • Course completion status.
  • Certificates earned.

We use this information to provide the learning services requested by you and to maintain accurate records of your learning activity.

8. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing our services, maintaining learning records, meeting legal obligations and resolving disputes.

The length of time information is retained may depend on the type of information and the purpose for which it is processed.

Personal data should not be retained in identifiable form longer than necessary for the purpose for which it was collected.

9. Data Security

We take reasonable technical and organisational measures to help protect your personal information from unauthorised access, loss, misuse, alteration or disclosure.

These measures may include:

  • Secure website connections.
  • Password-protected accounts.
  • Access controls.
  • Software and security updates.
  • Secure hosting services.
  • Backups and recovery measures.

However, no method of transmitting information over the internet or storing information electronically can be guaranteed to be completely secure.

You are responsible for maintaining the confidentiality of your account credentials and should not share your password with others.

10. Your Data Protection Rights

Subject to applicable law, you may have the right to:

  • Be informed about how your personal information is used.
  • Request access to your personal information.
  • Request correction of inaccurate or misleading information.
  • Object to certain processing of your information.
  • Request deletion of information where applicable.
  • Withdraw consent where processing is based on consent.
  • Request information regarding how your personal information is processed.

Kenya’s Data Protection Act, 2019 provides data subjects with rights including being informed about the use of their data, accessing it, objecting to certain processing, and seeking correction or deletion of false or misleading data.

To exercise your rights, please contact us using the details below.

11. Children’s Privacy

Webspot Learning may be accessed by learners of different ages.

Where we knowingly process the personal information of a child, we will seek to handle that information in accordance with applicable data-protection laws and requirements relating to children. Under Kenya’s Data Protection Act, the processing of a child’s personal data generally requires consent from a parent or guardian and must protect the child’s rights and best interests.

Parents or guardians who have questions about a child’s information may contact us using the details provided below.

12. Third-Party Websites

Our website or courses may contain links to third-party websites, platforms or services.

We are not responsible for the privacy practices or content of external websites. We encourage you to review the privacy policies of third-party websites before providing them with personal information.

13. International Data Transfers

Some of the technology providers or services we use may process or store information outside Kenya.

Where personal information is transferred internationally, we will take reasonable steps to ensure that appropriate safeguards are applied in accordance with applicable data-protection requirements. Kenyan data-protection law requires appropriate safeguards or other lawful grounds for certain transfers of personal data outside Kenya.

14. Marketing Communications

With your consent where required, we may send you information about:

  • New courses.
  • Training opportunities.
  • Educational resources.
  • Special offers.
  • News and updates from Webspot Learning.

You may opt out of marketing communications at any time by following the unsubscribe instructions provided in the communication or by contacting us.

Please note that we may still send you important service-related communications regarding your account, purchases or enrolled courses.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website, technology or legal requirements.

When we make changes, we will update the “Last Updated” date at the top of this page.

We encourage you to review this Privacy Policy periodically.

16. Contact Us

If you have questions, concerns or requests regarding this Privacy Policy or your personal information, please contact us:

Webspot Learning

Email: info@learning.webspot.co.ke

You may also contact us to request access to, correction of, or information about the personal data we hold about you.

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